Holdshort.com Pilot's User Guide
Table of Contents
1. Introduction
2. Creating a User Account
2.1 Self-Registration
2.2 Accepting an Invitation from an Organization
3. Searching and Joining an Organization
3.1 Joining by Invitation
3.2 Joining by Sending a Request (for Registered)
3.3 Joining by Sending a Request(for Unregistered)
3.4 Pending Requests
4. My Dashboard
4.1 Notification Area
4.1.1 Expiration Notices
4.1.2 Invitations
4.2 My Organizations
4.3 My Agenda
5. Managing Personal Information
5.1 Documents
5.2 Certificates
5.2.1 Pilot Certificate
5.2.2 Medical Certificate
5.3 Endorsements and Flight Reviews
5.4 Settings
5.5 Instructor's Schedule
6. Calendar
6.1 Creating Event
6.2 Editing Event
6.3 Cancelling Event
6.4 Checking-In/Out Events
6.5 Cancelling Check-Out/Check-In
6.6 Filters
6.7 Color Coding of Events
6.8 Waiting List
6.9 Month View
6.9.1 Creating Event
6.9.2 Editing Event
6.9.3 Canceling Event
6.9.4 Dragging Events to Different Days
6.10 Week View
6.10.1 Creating Event
6.10.2 Editing Event
6.10.3 Cancelling Event
6.10.4 Dragging Events to Different Days
6.11 Day View
6.11.1 Creating Event
6.11.2 Editing Event
6.11.3 Cancelling Event
6.11.4 Time Zones
6.11.5 Dragging Events to Different Days
6.11.6 Day View Specific Settings
6.12 Pilot View
6.13 Weight, Balance, and Aircraft Seats
Holdshort.com Administrator's User Guide
Table of Contents
1. Introduction
2. Organization Set-Up
2.1 Setting up a New Organization
2.2 Setting Up your Organizational Information
2.2.1 Organization Information
2.2.2 Organization Settings
2.2.3 Organization Calendar Settings
3. General System Navigation
4. Locations
4.1 Adding Locations
5. Adding & Managing Resources
5.1 Adding Aircraft, Instructors & other Resources
5.1.1 Adding and Setting up Aircraft
5.1.2 Adding Instructors
5.1.3 Adding Simulators
5.1.4 Adding Custom Resources
5.1.5 Managing Weight and Balance
5.1.6 Aircraft Seats and Passengers
6. User Management
6.1 Adding Pilots and Other Users
6.2 User Roles
6.3 Modifying Roles
6.4 Viewing and Updating User Information
6.5 Setting Organizational Flight Reviews
6.6 Sending Organizational E-Mails
6.7 Instructors' Availability
6.8 Deactivating (and Activating) a User
7. Scheduling Module
7.1 Adding a Reservation
7.2 Reservation Types (including Maintenance)
7.3 Modifying an existing Reservation
7.4 Checking Events Out and In
7.5 Day-View
7.5.1 Day-View Settings
7.5.2 Adding a Reservation in Day-View
7.5.3 Drag/Dropping a Reservation
7.6 Month-View
7.7 Week-View
7.8 Pilot-View
7.9 Custom Event Color-Coding
8. Maintenance Management Module
8.1 Adding & Editing Aircraft Inspections
8.2 Managing Aircraft Discrepancies
9 Billing and Reporting
9.1 Reports
9.2 Billing and Payments Module
10. AOPA Curriculum Integration

3. General System Navigation

Note that at any time, you can see your relative position in the system by looking at the address bar:

My Dashboard – Clicking here will put you at the main dashboard area which allows you to access different Organizations/Clubs/Accounts.
Club Name – Clicking on your club name will reveal the Navigation options specific to your organization.
The last item displayed in the sequential list denotes your present location.

Quick links allow you to jump to a specific location:

Clicking My Dashboard will display the organizations you are a member of for access.
Clicking on Calendars will reveal a drop down menu that will allow you to quickly access the Month, Week, Day, and Pilot Calendar views for each organization you are a member of.
Clicking on Add Event will allow you to add a reservation for any organization you are a member of.
Clicking on Search will allow any user to locate their organization and request access to their schedule.

Table of Contents

3. General System Navigation