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Article I, Name

This organization shall be known as the Trailwinds Flying Club, Inc. In subsequent articles it shall be referred to as the Club.

Article II, Purpose

The primary purpose of the Club shall be to promote flying among its membership within the jurisdictional area authorized by the Club’s charter. This area and location of the Club shall be in the St. Joseph, Missouri area.

Article III, Membership

Section 1: Membership
a. The membership of the Club shall be limited to thirty members who shall share ownership of the Club’s assets and exercise voting privileges for conducting Club business.

b. The cost of each membership is seven hundred and fifty dollars ($750.00). This fee must be paid in full or in scheduled payments as approved by the Executive Committee. Two hundred and fifty dollars ($250.00) of the membership fee is non-refundable in the event the member decides to leave the club.

c. All new members will be on a sixty (60) day probationary status and shall be subject to the approval of the Club or Executive Committee in business session.

d. Memberships must be bought through the Club at full cost. A member wishing to sell his/her membership must notify the Club in writing and the Club will make every effort to find a buyer. In the event that a member does not want to wait until the club has found a buyer, the member has the option of selling his membership back to the Club for the sum of five hundred dollars ($500.00).

e. Until a member has paid the $750.00 membership fee in full, that member will not be entitled to receive any amount as a refund for their membership.

f. A member in good standing shall be defined as one that is paid up to date on all dues and assessments within the time allocated.

g. The Club shall strive to own or lease one aircraft for each fifteen (15) memberships.

h. In the event of a member’s death, his/her membership shall revert to the Club and the full cost of his/her membership shall be paid to his/her estate within sixty (60) days unless that member has not paid the membership fee in full.

i. Any member who wishes to transfer their membership to a member of their immediate family (husband, wife, son or daughter) may do so by notifying the Club in writing. The transfer will become effective on the 1st day of the following month after the written notice is received, pending approval of the Club.

j. Any claim by an entity outside of the organization of the Club to an individual’s membership shall be limited to the $500.00 refundable portion of their membership fee.

Section 2: Dues
a. Membership dues shall be paid monthly at an amount set by the Executive Committee.

b. Dues and assessments of the membership of the Club shall become due and payable upon receipt of the bill and shall become delinquent after the 1st day of the following month. Those members who have not paid will not be allowed to schedule the planes until full payment is made.

c. All delinquent dues and assessments must be paid before a member is eligible to fly the Club’s aircraft. Delinquent members who fly without permission shall be subject to forfeiture of their membership without reimbursement.

d. A member delinquent in dues or assessment payments for sixty (60) days or two (2) months, whichever is greatest, or one (1) month delinquent for three (3) consecutive months shall be subject to dismissal from the club by the Executive Committee, without reimbursement.

Article IV, Officers and Directors: The Executive Committee

President

The President shall preside at all meetings of the Club and at meetings of the Executive Committee. He/she shall be an Ex-Official member of all committees. He/she shall call special meetings of the Membership and of the Executive Committee whenever the good of the organization demands such action. He/she shall appoint all standing and special committees necessary to carry on the functions of the organization.Vice President

The Vice President shall be an aide to the President and shall, in the absence of the President, perform the duties of that office. In the case of permanent disability or resignation of the President, the Vice President shall automatically become President.Secretary

The Secretary shall keep a record of the proceedings of all meetings of the Club and of the Executive Committee. He/she shall have custody of all books and papers belonging to the Club except those specially assigned to other officers.Treasurer

The Treasurer shall collect dues and shall credit the Club with the dues collected. He/she shall be custodian of all funds. Funds shall be paid out by the Treasurer provided same are within the scope of the budget as approved by the Executive Committee. The Treasurer shall keep an itemized account of receipts and expenditures, and shall present a report at each meeting and a complete written report at the end of the fiscal year. Expenditures outside the budget must be approved by the Executive Committee.Club Directors

The Club Directors (four) shall attend meetings of the Executive Committee and provide counsel and guidance for carrying out the activities of the Club and exercise their voting power. The Directors shall audit the Treasurer’s books quarterly and report to the Club. The immediate past President shall also be a Director.

Article V, Election of Officers and Directors

Section 1: Time of Election
Club Officers shall be elected at the last regular meeting of the administrative year from May 1 to April 30.Section 2: Term of Office
Officers and Directors shall be elected for a term of one (1) year.Section 3: Nomination and Election Procedure
Nomination shall be from the floor at the regular April meeting of the Club. A majority vote will be required to elect Officers and Directors.Section 4: Eligibility for Voting
Any member in good standing is eligible to vote.Section 5: Eligibility for Holding Office
Any member in good standing is eligible for nomination and election to office or directorship.Section 6: Vacancy in Office
A vacancy in any office or directorship, except that of the President, shall be filled by appointment by the President for the unexpired term.

Article VI, Meetings

Section 1: Annual Meetings
The Club shall hold a meeting of the full membership in April of each year at a time and place selected by the Executive Committee. Section 2: Special Meetings
Special meetings may be called by order of the President or the Executive Committee.Section 3: Quorum
A quorum shall be a simple majority of the members of the Club.

Article VII, Executive Committee

Section 1: Composition of the Committee
The Executive Committee shall consist of the Officers and Directors.Section 2: Duties of the Committee
The duties of the Committee shall be to transact the necessary business to carry on the activities of the Club and perform such other duties as are set forth in the By-Laws. It shall meet at regular meetings and if required, at the call of the President. A quorum shall be a majority of its members.Section 3: Regular Meetings
The Executive Committee shall hold a meeting on the second Sunday of each month at a time and place determined by the President. Regular monthly meetings may be waived by vote of the Executive Committee.

Article VIII, Parlimentary Authority

Robert’s Rules of Order Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.

Article IX, Amendments

These By-Laws may be amended at any regular meeting of the Club or the Executive Committee. Amendments may be prepared under the direction of the Executive committee. They may be presented to the Executive Committee by any member at a regular meeting. Absent members may cast their vote by letter or ballot to a member of the Executive Committee prior to the meeting at which the vote will be taken.

Article X, Rules

All members shall abide by the Club rules pertaining to the operation of the aircraft. Rules may be revised by the Executive Committee or the majority vote of the members at a regular meeting.

1. Only club members in good standing or a CFI providing flight instruction to such club member shall pilot the aircraft.

2. Under no circumstances shall the club aircraft be used for instruction of non-members.

3. The aircraft are to be thoroughly ground checked before all flights.

4. Any mechanical difficulty with the aircraft should be noted in the margin of the flight log and the Maintenance Officer of the Club shall be notified as soon as practical.

5. No person shall pilot the aircraft unless properly checked out by a Club approved instructor.

6. No person shall fly the airplane unless properly scheduled.

7. If the airplane is returned more than forty five (45) minutes before the end of the scheduled time, the scheduler should be notified.

8. If a member, due to some unforeseen difficulty, should be unable to return the airplane by the end of their scheduled time, they should make every effort to notify the scheduler and any member who will be affected.

9. Cross country trips will be limited to eight (8) consecutive days except with prior approval of the Executive Committee. A maximum of fourteen (14) days is permitted, however a minimum of two (2) hours per day for the entire period will be assessed when the trip exceeds eight (8) days.

10. A minimum time of one (1) hour per day will be required when the airplanes are schedule for a full day or longer.

11. Maintenance cost encountered while on a cross country trip will be reimbursed by the Club subject to approval of the Executive Committee. However, the member pilot will be responsible for any cost incurred in the return of the airplane to St. Joseph.

12. The minimum runway length for Club aircraft shall be 2,000 feet, except for an emergency.

13. Time reserved far in advance should be reconfirmed no later than one (1) week prior to the flight time.

14. The Club aircraft may not be used for commercial purposes.

15. All members are subject to a check of their medical certificate, BFR and pilot certificate at least once a year by someone appointed by the President.

16. All prospective new members must be approved by at least three members of the Executive Committee.

17. All student flights must be under the supervision of a rated flight instructor and such flights shall be limited to a radius of one hundred fifty (150) miles of St. Joseph.

18. If a member desires the services of an instructor other than the Club’s appointed instructors, the instructor must be approved by the Executive Committee.

19. The airplanes are to be operated in accordance with current FAA regulations and Club rules.

20. All members are responsible for assuring that the Club’s aircraft are properly tied down and that all switches are turned off and that the controls are locked after each flight. The pilot responsible for damage due to negligence will be liable for such damage.

21. Any member found by the Executive Committee to have willfully violated the Club rules or By-Laws is subject to disciplinary action and possible dismissal from the Club.

22. The Executive Committee shall have the power to charge members for failing to cancel flying time not used.

23. Necessary maintenance required to the Club aircraft may be done by qualified members and that person may be paid a dollar amount equal to one (1) hour of flying time per hour worked with the approval of the Executive Committee or Club President.

24. A member pilot shall be responsible for the first one hundred dollars ($100.00) of expenses incurred in any accident while the plane is in motion, regardless of fault. An appeal for an exception to this rule can be made by the PIC in writing to the Executive Committee. Their decision will be final.

25. The rates for various aircraft shall be determined by official action of the Club.

26. Approval by a majority of all members is required to buy or sell club aircraft.

27. Members will be given only one priority reservation extended trip between June 1 and September 1. Other trips will be made on day to day reservations without priority.

28. The Maintenance Officer shall approve all necessary maintenance trips and the flying time will be charged to the Club.

29. Club membership is defined as all members.

TRAILWINDS FLYING CLUB, INC.

MEMBERSHIP APPLICATION

Name______________________________________ Age____ Married____ Single____

Address_______________________________ City__________ State____ Zip________

Home phone___________________________ Cell phone_________________________

Work phone___________________________ Email_____________________________

US Citizen_____ APPLICANT MUST PROVIDE PROOF OF US CITIZENSHIP (Birth Certificate or US Passport)

BUSINESS REFERENCES (Name, Business, phone number)

1.______________________________________________________________________

2.______________________________________________________________________

3.______________________________________________________________________

PERSONAL REFERENCES (Name, phone number)

1.______________________________________________________________________

2.______________________________________________________________________

3.______________________________________________________________________

EMPLOYMENT RECORD – PAST 5 YEARS

(Business name, phone number, supervisor, dates of employment)

1.______________________________________________________________________

2.______________________________________________________________________

3.______________________________________________________________________

LICENSE INFORMATION

Licenses and ratings_______________________________________________________

Medical class___________ Date of Medical__________ Date of last BFR____________

Aircraft accidents in last 3 years? No____ Yes_____ Explain if yes__________________

________________________________________________________________________

FLYING TIME

Total time_________ Tailwheel_________ Retract_________ Instrument_________

Pilot in command: Total________ Last 12 months ________ Last 6 months________

I have read, fully understand and agree to abide by the by-laws of the club. I also understand that in the event of accidental damage to a club airplane while I am using it, I am responsible for the first $100 damage, whether I am at fault or not. (The insurance coverage includes a $500 deductible provision. The club agrees to pay up to $400 on accidental damages, the member pays $100.)

Signed________________________________________ Date______________________

Return to: Trailwinds Flying Club

c/o David Plum

502 S US Hwy 71 #3

Savannah MO 64485

Accepted by ___________________________________ Date______________________

Membership fee____________ amount refundable ____________ 

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